Vacancy 2012 US Embassy and Consulate General: Administrative Assistant | Administrative Clerk
Administrative Assistant - Jakarta
Basic Function Of Position
The Job holder is responsible for all administrative and routine programmatic functions related to MCC operations in Indonesia and reports to the Resident Country Director (RCD). The Administrative Assistant performs a variety of administrative and programmatic duties supporting the RCD and Deputy RCD with managing overall in-country operations. Duties include maintaining and controlling documentation, developing and maintaining filling systems, drafting correspondence, screening telephone calls, serving as administrative liaison between embassy and MCC staff and performing other administrative duties designed to maintain office efficiency.
Qualifications Required
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- At least two years university level studies in office management/ business administration is required.
- Must have minimum of 3 years of progressively responsible experience in office management/ administrative or secretarial support, business administration, or program management support is required.
- Level 3 (Good Working Knowledge) speaking/ reading/ writing in English and Bahasa Indonesia are required. Language proficiency will be tested.
- Must have a thorough knowledge of business principles, concepts, and methodology involved in administering document and data management systems and other aspects of an office environment is required
- Demonstrated oral and written communication skills and the ability to work in a fast-paced and complex office environment and to effectively take on and complete multiple tasks in a team environment. Must have strong organizational skills demonstrated by the ability to organize files, and create organization in a systemic and consistent manner. Demonstrated ability to use software applications such as Microsoft Word, Excel, Outlook, etc. Must have keyboard skills at intermediate level. The job holder must also possess excellent research capabilities, willingness, ability and effectiveness in working on a wide variety of projects, ability to work effectively in teams and with staff from across MCC groups, ability to work independently and to assume new and increasingly challenging tasks.
- Salary: Ordinarily Resident: Rp. 91,768,705 - p.a.
Administrative Clerk - Jakarta
Basic Function Of Position
This position provides administrative support for all RSO programs to assist Foreign Service National (FSN) Investigators in administrative preparation of background investigations to all FSN employees, new contractors and maintain the employees files ensuring clearances revalidated every five years. The job holder also assist in correspondence to the Indonesian National police to support Foreign Service National Investigators and processing of all embassy employee requests for security services.
Qualifications Required
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- Completion of high school is required.
- At least two years of progressively responsible administrative management experiences is required.
- Level 3 (Good working knowledge) in Speaking/ Reading/ Writing English and Level 4 (Fluent) in Speaking/ Reading/ Writing Bahasa Indonesia are required. Language proficiency will be tested.
- Good working knowledge of security rules, regulations, policies and guidelines.
- Must be able to interact clearly in writing and verbally with RSO and all offices requiring security assistance. Ability to organize complex data and maintain establish procedures. Ability to gather and analyze information and take appropriate action. Maybe required to work after normal business hours.
- Salary: Ordinarily Resident: Rp. 69,275,463- p.a.
Administrative (Supply/ Mail) Clerk - Surabaya
Basic Function Of Position
The job holder acts as the warehouse coordinator, supply clerk, mail clerk, and mail screener for post. Responsible for maintenance and tracking of the welcome kits. Assists in the delivery, loading, and unloading of supplies, furniture and equipment, etc. at the warehouse, residences, and offices. Maintains an inventory of non-expendable supplies. Assists with post's inventory and auction/ sale functions. Provides office supplies and janitorial items to all sections in the Consulate. As the mail screener, is responsible for the inspection and screening of mail coming into the Consulate compound and screens mail for possible bio and chemical hazard material as well as any possible explosive devices. The job holder works in conjunction with the Regional Security Office (RSO) as well as the Information Program Center (IPC) for disposition of any hazardous material. Job holder reports directly to the Locally Employed Staff GSO supervisor. Provides mail and pouch services for post.
Qualifications Required
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- Completion of high school is required.
- At least two years of progressively responsible experience in a related environment, such as: mail clerk, inventory clerk, supply room/ storekeeping, logistics or other which closely monitors and maintains inventory controls, shipments, etc. is required.
- Level 3 (Good working knowledge) in Speaking/ Reading/ Writing English and Level 4 (Fluent) in Speaking/ Reading/ Writing Bahasa Indonesia are required. Language proficiency will be tested.
- Must have working knowledge of local and international mail and customs procedures and regulations. Good working knowledge of supply and inventory control instructions and procedures which apply to inventory and warehousing. Basic knowledge of Windows based computer applications is required.
- Good interpersonal and customer service skills are mandatory. Strong organizational and communication skills are a must. Must be tactful with staffs. Must be able to operate independently with little oversight. Ability to recognize problems and recommend solutions. Must be capable to perform moderate to arduous work, heavy lifting, and handling specialized equipment.
- Must have at least A driver’s license (SIM-A) – A copy must be attached to the applications.
- Salary: Ordinarily Resident: Rp. 69,275,463- p.a.
Should you interested and meet the qualifications above please download application procedure at link below. Closing date May 9, 2012.
Application Procedure
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