Vacancy US Embassy: Librarian | Administrative Assistant | Medical Secretary
Basic Function of Position
Under the general supervision of the Team Leader of the ABA (Acquisitions and Bibliographic Access) Section, incumbent serves as the initial acquisitions receiver and cataloger Indonesian and provides some assistance for other ASEAN acquisitions. The incumbent also assists in the recommending process for all materials received by the office.
Qualifications Required
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- Bachelor’s degree in Library Science from an ALA (American Libraries Association) accredited American college or university program or university with a comparable curriculum is required.
- A minimum of two years experience at a full performance level in an acquisition and/or cataloging department of a library is required.
- Level 3 (Good Working Knowledge) speaking/reading/writing in English and Level 4 (Fluent) speaking/reading/writing in Bahasa Indonesia are required. Language proficiency will be tested.
- Must have special knowledge of the structure of the government, politics, environment conditions, economic, democracy, religion (inter-religion), learned institutions and universities in countries covered by the program. Must have an expert knowledge of publishing and good knowledge of e-access to information for Indonesia. Must have knowledge of computer applications for acquisitions searching and input operations. Some accounting background is required.
- Mid level of personal and interpersonal contacts, independent judgment. Ability to communicate both orally and in writing. Fluent in computer inputting, use of accounting spreadsheets and proven cataloging abilities. Proven inter-cultural skills in working in a multinational workplace.
- Salary: Ordinarily Resident Rp. 91,768,705 - p.a.
- Closing date: May 23rd, 2012
Administrative Assistant - Jakarta
Basic Function of Position
The Administrative Assistant supports the operational requirements of the International Narcotics and Law Enforcement Affairs Section (INL) Embassy Jakarta. S/He would be the sole locally employed staff managing a "start up" office, with broad discretion over organization and prioritization of duties and in liaising with Indonesian counterparts.
Qualifications Required
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- Bachelor degree in Management, Political Science, International Relations, Law or related field is required.
- At least five years experience in office management or other job-related experience is required.
- Level 4 (Fluent) Speaking/Reading/Writing English and Bahasa Indonesia are required. Language proficiency will be tested.
- Must have knowledge of organization structure in Indonesian government (justice and law enforcement). Must be able to demonstrate familiarity with database management.
- Must have good organizational, interpersonal, and interpretation skills.
- Must have computer skill in word processing, spreadsheet, database, presentation slide, and email.
- Salary: Ordinarily Resident Rp. 116,373,611- p.a.
- Closing date: May 23rd, 2012
Statement of Work
The Medical Secretary (MS) is a fulltime contracted position with the Peace Corps office in Surabaya. The Medical Secretary is responsible for coordinating the administration and logistics of the Peace Corps Indonesia Medical Unit in full compliance with the Technical Guidelines of Peace Corps and the Office of Medical Services, headquarters – Washington D.C.:
Major Duties and Responsibilities
For the Medical Unit, and under the supervision of the Country Director, the Medical Secretary:
- Maintains and adheres to confidentiality of all Peace Corps Trainees (PCT) & Peace Corps Volunteers’ (PCV) medical records, information, and correspondence (written and oral) of volunteer information relating to health and safety of volunteers.
- Serves as general administrative assistant responsible for the management of administrative matters for the Medical Office
- Answers phone, takes messages, directs inquiries to the Peace Corps Medical Officer (PCMO). Utilizes fax machine, photocopy machine and the Peace Corps computer systems in support of Health Unit.
- Performs routine clerical duties to include (but not limited to): filing, typing official correspondence in English and Bahasa Indonesia.
- Responsible for incoming and outgoing mail – electronic and paper correspondence.
- Maintain and upkeep of PCT and PCV files.
- Maintains up to date written and computerized records for ordering of medical supplies and equipment.
- Assists with inventory management. Maintains stock levels and informs the PCMO when supplies need to be replenished.
- Translates materials from Bahasa Indonesia to English and vice-versa on an as needed and requested basis.
- Makes appointments for medical and dental referrals (under direct supervision of PCMO)
- Assists in the preparation for the medical component for training conferences (Pre Service Training (PST), Mid Service Training (MSC), In service Training (IST), Close of Service (COS)).
- Assists in scheduling of volunteers for annual and COS examinations and appointments with PCMO
- May be requested to schedule medical exams and coordinate logistics during evenings and weekends on an as needed basis and to accompany PCTs and PCVs to these exams.
- Other duties as assigned by the Country Director - within scope of Medical Secretarial skills and expectations
Supervision
- Managerial supervision is exercised by the Country Director. Daily work is coordinated on a routine basis by the PCMO.
Logistics and Level of Effort
- Performs duties at assigned Post during a 40 hour work week. May be asked by PCMO to coordinate logistics for medical emergencies during evenings and weekends on an as-needed basis.
Safety and Security
- Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
Required Qualifications
- Education: Bachelor degree or Secretarial Qualifications preferred, high school diploma mandatory;
- Experience: Three years of clerical/administrative work experience with excellent computer skills – preferably in a medical and/or international setting;
- Language: Fluency in written and spoken English and Bahasa;
- Other: Flexibility and willingness to work in a dynamic, busy Health Unit
- Desirable Qualifications:
- Education: Coursework at the post-high school level in health, science or nursing
- Experience: At least one year of direct, daily experience in a cross-cultural setting
- Closing date: May 25th, 2012
Should you interested please download application procedure at link below.
Application Procedure
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